The Arizona TARF (Termite Action Report Form) integration allows pest control companies operating in Arizona to generate and submit regulatory reports required by the Arizona Department of Agriculture (AZDA) directly from Smarter Launch.
When a real estate transaction occurs in Arizona, state law requires a licensed pest control company to complete a WDIIR documenting any evidence of wood-destroying insects found at the property.
These reports must be submitted electronically to the AZDA’s eTARF (Electronic Termite and Pest Infestation Report Form) system in a specific XML format.
This integration automates the entire process — from filling out the inspection form inside a proposal, to generating the properly formatted XML file, to emailing it to your designated recipient.
Prerequisites
Before enabling this integration, ensure your company has:
An active Arizona Pest Control license number (4 digits)
A Qualified Person (QP) number on file with the AZDA
A Delivery Email Address where generated TARF XML reports will be sent (typically your Arizona reporting contact or office administrator)
Setting Up the Integration
Step 1: Enable the Integration
Navigate to Settings → Integrations
Find Arizona TARF
Click Enable
Step 2: Enter Required Credentials
Fill in the following fields:
Delivery Email Address: The email address that will receive the generated XML report files.
Email Subject: Subject line for the report delivery emails.
Email Body: Body text for the report delivery emails.
Company Name: Your company name as registered with the AZDA.
License Number: Your 4-digit Arizona pest control license number.
QP Number: Your Qualified Person number.
Branch Number: Your branch identifier (default:
01).Starting TARF Number: The sequence number to begin at when generating TARF numbers (default:
1).
Step 3: Save
Click Save.
Once enabled, Smarter Launch will automatically import the Arizona WDIIR form into your account and make it available inside proposals associated with your selected proposal template.
Multi-Location Setup
If your company operates multiple locations, you can configure per-location credentials so each branch uses its own:
License number
QP number
Branch code
Delivery email
TARF number sequence
In the integration settings, use the Locations table to:
Add a location and map it to an existing company location
Override company-level credentials for that branch
Set a location-specific starting TARF number
If a location override is not configured, reports will default to company-level credentials.
Using the WDIIR Form in a Proposal
Once the integration is enabled, the Arizona WDIIR form can be added to any proposal template. This will ensure that the appropriate fields are added in order to collect details required for the state form and the electronic reporting system.
Step 1: Add the Form to the proposal Template
Open or create a Proposal Template
Add the Arizona WDIIR form into the Forms section
Step 2: Start a New Proposal & Complete Inspection Details
Fill out all required fields, including:
Inspection date and report type (Original or Supplemental)
Reason for inspection (Sale, Refinance, Other)
Property type (House, Apartment, Condo, Mobile Home, etc.)
Whether wood-destroying insect evidence was observed
Description of any evidence found
Whether treatment was applied and/or damage was observed
Susceptibility notes for each wood-destroying insect category
Step 3: Send the Proposal
Send the proposal to your customer as usual.
Important:
Supplemental reports are excluded from bulk XML generation. Only Original reports are included in bulk TARF XML files.
Generating the TARF XML Report
The TARF XML report is the file submitted to the AZDA’s eTARF system.
Smarter Launch provides two ways to generate it:
Option 1: Bulk XML Generation (Recommended)
Use this to generate a single XML file containing all WDIIR reports within a date range — ideal for batch submissions.
Steps
Go to Settings → Integrations → Arizona TARF
Select a date range (up to 90 days back)
Optionally select a specific company location
Click Generate TARF XML
What Happens Next
Smarter Launch will:
Find proposals within the date range that:
Include a completed WDIIR form
Have a status of Sent, Accepted, or Declined
Assign TARF numbers to reports that don’t already have one
Generate a properly formatted XML file
Compress it into a ZIP file
Email it to your configured Delivery Email Address
Log the generation event with a download link
Date Range Limit:
Bulk generation is limited to reports from the last 90 days.
Option 2: Single Proposal TARF XML
To download XML for an individual proposal:
Open the proposal
Click Download TARF XML in the proposal toolbar
A ZIP file containing the XML will download immediately
If the proposal does not yet have a TARF number assigned, one will be generated automatically.
Understanding TARF Numbers
Each WDIIR report submitted to the AZDA requires a unique TARF number. Smarter Launch generates and tracks these automatically.
Format
{License Number}{Date}{Branch Number}{Sequence}
Example
License: 1234
Branch: 01
Date: January 15, 2024
Sequence: 003
TARF Number: 1234202401150101003
Key Rules
TARF numbers are assigned per location, per day
The sequence increments for each report
Once assigned, a TARF number is permanently stored on the proposal
Regenerating XML does not create a new number
The starting sequence can be configured in settings (useful if you previously generated reports outside Smarter Launch)
Viewing Integration Logs
To review past XML generation events:
Go to Settings → Integrations → Arizona TARF
Scroll to Integration Logs
You’ll see:
Date and time of each generation
Number of reports included
Download link for the generated ZIP file
Frequently Asked Questions
What happens when I enable the integration?
Smarter Launch automatically imports the Arizona WDIIR form template into your account. It will be immediately available in proposals.
What proposal statuses are included in bulk XML?
Only proposals with a status of:
Sent
Accepted
Declined
Draft proposals are excluded.
Are Supplemental Reports included in bulk XML?
No. Supplemental reports are skipped in bulk generation. Use the single-proposal download if needed.
Can I regenerate XML for a report that already has a TARF number?
Yes. The same TARF number will be reused — it will not increment again.
What if my company has multiple branches?
Use the Locations table in the integration settings to configure per-branch credentials and sequences.
What is the 90-day limit?
Bulk XML generation is limited to the last 90 days to align with standard AZDA reporting windows. Older reports require single-proposal downloads.
Where is the XML file sent?
It is emailed as a ZIP attachment to your configured Delivery Email Address. You can also download it from the Integration Logs.
Troubleshooting
Issue: No proposals appear in the generated XML
Check:
Proposal status is Sent, Accepted, or Declined
WDIIR form is attached and completed
Issue: TARF numbers seem out of sequence
Check:
Starting TARF Number in settings
Whether reports were generated outside Smarter Launch
Issue: Email not received
Check:
Delivery Email Address is correct
Spam/junk folder
Issue: “Date range too old” error
Check:
Date range is within the last 90 days
Issue: Wrong location data in XML
Check:
Per-location credentials in the Locations table