The Arizona TARF integration lets pest control companies generate and submit WDIIR (Wood-Destroying Insect Inspection Reports) to the Arizona Department of Agriculture (AZDA) directly from Smarter Launch. Arizona state law requires these reports for every real estate transaction, submitted electronically in XML format via the AZDA's eTARF system.
This integration handles the full process — from completing the inspection form in a proposal, to generating the XML, to emailing it to your designated recipient.
Prerequisites
Before enabling this integration, ensure your company has:
An active Arizona Pest Control license number (4 digits)
A Qualified Person (QP) number on file with the AZDA
A Delivery Email Address where generated TARF XML reports will be sent (typically your Arizona reporting contact or office administrator)
Tip: Contact the Arizona Department of Agriculture (AZDA) to obtain your license number, QP number, and confirm your reporting contact email before starting setup.
Setting Up the Integration
Step 1: Enable the Integration
Navigate to Settings → Integrations
Find Arizona TARF
Click Enable
Step 2: Enter Required Credentials
Fill in the following fields:
Field | Description |
Delivery Email Address | Email address that will receive the generated XML report files |
Email Subject | Subject line for the report delivery emails |
Email Body | Body text for the report delivery emails |
Company Name | Your company name as registered with the AZDA |
License Number | Your 4-digit Arizona pest control license number |
QP Number | Your Qualified Person number |
Branch Number | Your branch identifier (default: |
Starting TARF Number | Sequence number to begin at when generating TARF numbers (default: 1) |
Step 3: Save
Click Save.
Once enabled, Smarter Launch will automatically import the Arizona WDIIR form into your account and make it available inside proposals associated with your selected proposal template.
What happens next: Smarter Launch automatically imports the Arizona WDIIR form into your account. It will be ready to add to any proposal template immediately.
Multi-Location Setup
If your company operates multiple locations, use the Locations table in integration settings to configure per-branch credentials:
Add a location and map it to an existing company location
Override company-level credentials for that branch
Set a location-specific starting TARF number
If a location override is not configured, reports will default to company-level credentials.
Using the WDIIR Form in a Proposal
Once the integration is enabled, add the Arizona WDIIR form to any proposal template to collect the fields required for state reporting.
Step 1: Add the Form to the proposal Template
Open or create a Proposal Template
Add the Arizona WDIIR form into the Forms section
Step 2: Start a New Proposal & Complete Inspection Details
Fill out all required fields, including:
Inspection date and report type (Original or Supplemental)
Reason for inspection (Sale, Refinance, Other)
Property type (House, Apartment, Condo, Mobile Home, etc.)
Whether wood-destroying insect evidence was observed
Description of any evidence found
Whether treatment was applied and/or damage was observed
Susceptibility notes for each wood-destroying insect category
Step 3: Send the Proposal
Send the proposal to your customer as usual.
Note: Supplemental reports are excluded from bulk XML generation. Use the single-proposal download for supplemental reports.
Generating the TARF XML Report
Smarter Launch provides two ways to generate the XML file for submission to the AZDA's eTARF system:
Option 1: Bulk XML Generation (Recommended)
Generates a single XML file for all WDIIR reports within a date range — ideal for batch submissions.
Steps
Go to Settings → Integrations → Arizona TARF
Select a date range (up to 90 days back)
Optionally select a specific company location
Click Generate TARF XML
What Happens Next
Smarter Launch will:
Find proposals with a completed WDIIR form and a status of Sent, Accepted, or Declined
Assign TARF numbers to reports that don’t already have one
Generate a properly formatted XML file
Compress it into a ZIP file
Email it to your configured Delivery Email Address
Log the generation event with a download link
Date Range Limit: Bulk generation is limited to the last 90 days. For older reports, use the single-proposal download.
Option 2: Single Proposal TARF XML
To download XML for a specific proposal:
Open the proposal
Click Download TARF XML in the proposal toolbar
A ZIP file containing the XML will download immediately
If the proposal does not yet have a TARF number assigned, one will be generated automatically.
Understanding TARF Numbers
Each WDIIR report requires a unique TARF number. Smarter Launch generates and tracks these automatically.
Format
{License Number}{Date}{Branch Number}{Sequence}Example
License: 1234
Branch: 01
Date: January 15, 2024
Sequence: 003
TARF Number: 1234202401150101003
Key Rules
TARF numbers are assigned per location, per day
The sequence increments for each report
Once assigned, a TARF number is permanently stored on the proposal
Regenerating XML does not create a new number
The starting sequence can be configured in settings (useful if you previously generated reports outside Smarter Launch)
Important: Once a TARF number is assigned to a report, it is permanent and cannot be changed. Double-check your credentials and branch settings before generating XML for the first time.
Viewing Integration Logs
Go to Settings → Integrations → Arizona TARF and scroll to Integration Logs to review past XML generation events.
You’ll see:
Date and time of each generation
Number of reports included
Download link for the generated ZIP file
Frequently Asked Questions
What happens when I enable the integration?
Smarter Launch automatically imports the Arizona WDIIR form into your account, making it immediately available in proposals.
What proposal statuses are included in bulk XML?
Only proposals with a status of:
Sent
Accepted
Declined
Draft proposals are excluded.
Are Supplemental Reports included in bulk XML?
No. Supplemental reports are skipped in bulk generation. Use the single-proposal download if needed.
Can I regenerate XML for a report that already has a TARF number?
Yes. The same TARF number will be reused — it will not increment again.
What if my company has multiple branches?
Use the Locations table in the integration settings to configure per-branch credentials and sequences.
What is the 90-day limit?
Bulk XML generation is limited to the last 90 days to align with standard AZDA reporting windows. Older reports require single-proposal downloads.
Where is the XML file sent?
It is emailed as a ZIP attachment to your configured Delivery Email Address. You can also download it from the Integration Logs.
Troubleshooting
Tip: Check Settings → Integrations → Arizona TARF → Integration Logs first when troubleshooting — the log records each generation event and may show the cause of an issue.
Issue: No proposals appear in the generated XML
Proposal status is Sent, Accepted, or Declined
WDIIR form is attached and completed
Issue: TARF numbers seem out of sequence
Starting TARF Number in settings
Whether reports were generated outside Smarter Launch
Issue: Email not received
Delivery Email Address is correct
Spam/junk folder
Issue: “Date range too old” error
Date range is within the last 90 days
Issue: Wrong location data in XML
Per-location credentials in the Locations table